The five best project management tools for agencies

Why do agencies need project management tools?

Broadly speaking, project management tools help agencies manage complex projects by streamlining processes, improving communication, and organising resources. They do this by helping teams plan, execute, and report on projects by providing a centralised place for tasks, projects, and communications that the whole team has access to.

Project management tools can also improve communication between team members by providing a shared platform for team members to communicate and collaborate more efficiently with each other. These tools can help teams stay better organised and make informed decisions about the best way to allocate resources and manage risks by providing real-time data and vital analytics on each project’s progress. 

How project management tools for agencies can be helpful

Planning:

They can help teams plan projects better by taking into account previous track records. They can also help track future project progress in terms of completion, time, and costs.

Scheduling:

Project management tools are an invaluable aid with scheduling and time management by registering time spent on work items and taking people’s work schedules into account.

Resource management:

Another area where project management tools shine is in helping agencies manage resources and their allocation by ensuring that people are working on the right things at the right time.

Communication:

Project management tools make for smoother communication by allowing users to post and share their ideas, comments and concerns internally, besides communicating with external stakeholders, and keeping a record of these actions.

Documentation:

Project management tools are indispensable in allowing agency personnel to organise and keep track of highly detailed documents and files.

What Project Management Tools are there?

Monday.com

Monday.com offer all aspects of work management in one complete solution that lets teams focus on executing tasks, projects, and processes efficiently and achieve shared goals at scale. From setting goals to navigating projects, processes, and everyday tasks, Monday.com work management is an organised and collaborative way of working, so – in Monday’s own words – work just works.

Asana

With Asana, you can set company-wide goals, manage strategic plans, and get work done all on a single platform ‘with a suite of AI teammates’. Automate workflows, plan accurate timelines, manage projects across departments, and track work from start to finish so every team stays in sync and on schedule.

ClickUp

ClickUp calls itself the one place for teams of all sizes to collaborate, communicate and get work done by centralising project-related communications in one place. They claim to get teams working together more closely, even if they’re far apart, brainstorm ideas with Whiteboards, and draft plans together with collaborative Docs.

Trello

Trello is yet another management tool that brings all your tasks, teammates, and tools together, enabling teams to manage any type of project, workflow, or task tracking. Simple, flexible, and powerful, it provides Kanban boards ‘to give a clear view of who’s doing what and what needs to get done’, and is customisable for how your team works.

Teamwork

Describing itself as ‘Project and resource management for all agency operations challenges’, Teamwork’s software lets you ‘understand where billable hours are going, who’s underutilised, and who can take on more. With forecasting and team management tools, it lets you keep everything from new requests to closed projects clearly in one place.

The perfect compliment to project management software for agencies

co.agency isn’t a project management tool. It’s a communication platform that allows you to work more efficiently with your colleagues and clients, working hand in handed with your preferred project management tool. Getting a free demo of co.agency is the best way to see how we can support your agency alongside your existing project management software.

Book your co.agency demo now.